CONSENT             CALENDAR 
                                                                                    Agenda   Item   No.:   9b 
                                                                                      CC   Mtg.:   8/23/2005 


DATE:          August  23,  2005

TO:            Mayor   and   City  Council Members

FROM:          Parks   &   Recreation Department

SUBJECT:           RESOLUTION     NO.     7609          A     RESOLUTION     AUTHORIZING  THE CITY 
               MANAGER        TO        RENEW        THE        AGREEMENT        WITH      PLANTECH 
               LANDSCAPES       FOR       THE       MAINTENANCE       OF       NON-ACTIVE      PARK 
               SITES     AND     MUNICIPAL     FACILITIES     FOR     FISCAL    YEAR 2005-06 

BACKGROUND 
On  June  8,  2004,  the City Council awarded the contract for maintenance of non-active park sites 
and  municipal  facilities to Plantech Landscapes. Non-active park sites are parks that do not have 
sports  fields,  picnic pavilions, or interactive water features. The total acreage covered by this 
agreement  is  approximately 22 acres. 

POLICY/RULE 
Folsom  Municipal   Code   Chapter  2.36   requires  that  public  works projects exceeding $41,750 
shall  be awarded by the City Council. 

ANALYSIS 
The  first  year  of  the  contract  with  Plantech  Landscapes  commenced  on July l, 2004, with a 
second  year  renewal  option  from  July  1,  2005  through June 30, 2006. Plantech Landscapes has 
met  the contractual obligations for the first year and has provided services to the satisfaction of 
the   Parks   and   Recreation   Department.   The   contractor's   performance to date warrants an 
extension  of this contract. Due to a delay in submission of the contract extension and addition of 
two  properties  not  originally  maintained,  a short-term 60-day) contract has been initiated to 
bridge  the  months  of  July  and  August.   The  renewal  agreement herein proposed will begin on 
September  1,  2005  and continue through June 30, 2006. 

The   City   Attorney's   Office   has   reviewed   and approved the Plantech Landscape Maintenance 
Agreement  as  to form. 

FINANCIAL          IMPACT 
The  original  contract  amount  was  for  $41,880;  however, with two additional sites added under 
the scope of the contract and a scheduled rate increase, there is an increase of $580 per month for 
the  second  year  for  a  total  contract  amount  of  $48,840  $4,070/month).  The  increase was 
submitted  in  the  original  bid  proposal  and  includes  the properties added since the original 
contract  was  executed.  Sufficient  funds have been included in the Fiscal Year 2005-06 Budget in 
the  Park  Maintenance contractual account line item. 



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